What You Should Know about Email Extractor

There are many reasons why you will need to get the email of another person or a business. Today, many individuals, organisations and businesses engage in email marketing. Such entities need to build a large email list contained there for effective emailing. Even as a business, you may require to email the customer service of another business to make enquiry about their products. Getting these emails can be a nightmare if you are doing the search without the help or use of any app or software. Using program build to get email will make the search much easier for you. One of such software you can use to obtain email addresses either from the internet or through an offline source is an email extractor; thus the name, email extractor. With the software, it is possible for the user to build a very long list of email addresses within the short period of time. Using an email extractor gives a lot of benefits as we will see in this write up but it also has its disadvantages. For example, a good number of users send spam emails with them (this is not a good practice). It is only good when it is put into a legitimate use. Let’s start our discussion on email extractor by knowing what it is.

What is an email extractor?

There is the tendency for many people to associate email marketing with spam emails or software that makes spamming much easier or a device used by a spammer. If you are one of the people that have such thoughts, you should have a rethink and change your conception about the software. As the name already tells you, email extractor is a type of software that looks for email addresses from the internet, obtains and keeps them in a list file.  You can use the list as you want. For example, the contains thousands of email ids. You can search through the list for specific email addresses; you will also be able to modify or copy the list. You can also merge it into other files. There are a number of things that can be done with an email extractor apart from the extraction of email addresses. Below are some of the things one can use an email extractor for.

Uses of email extractors

  1. Basically, email extractors are programmed to harvest email address from the internet and other offline sources. Many websites and online forums contain email addresses which ordinarily, it will take hours and days to find a couple of them. This software is capable of searching the internet to obtain these websites within minutes and store them for the users to utilise email marketing or any other purpose. Email extractors on the market has differ in strength. There are some that can only find 50 email address within a minute from the internet. But powerful ones can find over 100 email addresses within 60 seconds.
  2. Apart from email marketer, an employer can also make use of email extractor to find out email address used by employees or subscribers to send them emails. They can also use it to determine email addresses they have sent emails to. A network administrator can also purchase the software for the same purpose.
  3. Sometimes businesses and individuals may have the need to refer to an email address or email addresses on their local area network. This can be a tedious and time consuming work to do without any software. But one can accomplish this task easily with an email extractor.
  4. An email extractor is also used to scan not only the internet but also CD-ROM – and other external storage media –, files, hard drives, folders and the likes.
  5. A good number of email extractor come with feature for verifying the authenticity of email addresses and finding out duplicated email address in a list.
  6. A business can use an extractor to reach a potential buyer/customer. The user does not put much effort in getting to the potential buyer and this makes this software a time saver as far as email marketing is concerned.

From the above, it is very clear that there are a number of things that can be done with an email extractor. The truth is that what can be done with an email address depends on the features available on the software. Some of them have more advanced features or functionalities than others. So, if you want to purchase this software, it will be good that you purchase one that comes with the features that can serve your purpose.

Note that nowadays, a number of software have been introduced to obstruct email extractors from harvesting email addresses online. Some organisations and businesses use such software to format their email addresses online to avoid any detection by email address. This is why it is important that you use a good one to prevent such from happening.

Why should businesses own email extractors

The importance of email extractors cannot be overemphasized in today’s business world. If you are planning to promote your product and or services through email marketing, this software is something that you cannot do without. Building a long list of email addresses numbering in thousands or million may be an impossible task to accomplish just manually. But, with an email extractor, you can accomplish that in a matter of minutes. Therefore, an email extractor helps you to make more sales indirectly as with it, you will be able to reach to thousands of your potential customers. Definitely, a good number of the people you are able to come in contact with through your email extractor are likely to purchase from your business. With the software, you will save money and time. In summary, it makes things much easier for businesses and users.

What to look for when purchasing an email extractor

as with any software, email extractors are available in different price tags with varying functionality and strength. Though they are built to perform similar function, but they are not equally created and don’t offer similar customer satisfactions. When it is time for you to purchase your email extractor, it is advisable that you go for one with good features especially those that will serve your need. Here are some of the features to look out for.

Good speed

There are thousands and millions of websites and social networks with email address which can be extracted with this software. The software is meant to run through them to obtain the required data, namely, email addresses. Definitely, you would not want to use one that will keep you waiting for hours before completing the scan. A good email extractor is supposed to obtain over 100 emails within the shortest time period. So, when you are looking for this software no matter the purpose for which you are looking for it, you should consider its speed or the rate at which completes the scan. Don’t waste your money on one that will keep you waiting for so long.


When you are out there searching for an email extractor, it is essential that you consider the ease-of-use. You would not want to purchase something that you will find difficult to use. When you purchase and install a good email extractor, you don’t need any person to instruct you on how to use it. The instructions and guidelines provided in the usermanual are enough to help you start using a good extractor.


I have taken time to explain various things that one can do with an email extractor. It is not just designed to be used for the harvesting email addresses. So, when you are looking for one on the market, ensure that you purchase one that can be used to accomplish multiple tasks.


Another factor that you should take into consideration when you are on the market to shop for email extractors is the cost. It can determine quality but should not be the only factor that matters when it comes to quality. Prices also depend on the features available. Don’t purchase one with too many features that you will not use. Such software is normally sold at a higher price. So, purchasing them is like purchasing what you will not use. But again, in your effort to save money, you don’t have to sacrifice quality for cost. Remain in the middle. One with good quality and basic features will be enough. In this way, you don’t have to spend too much money on the software. However, if you need requires advanced features to be satisfied, then you will not have any other option than to purchase it.

Controlling usage

A good email extractor should allow users to control usage or to keep their email search under control. It should allow you to specify the website you would want to visit or remove those that you will not want to search through them. In this way, you don’t have to fill your email inbox with lots of email addresses that you will not require.

Multiple search functionalities

You can perform a search on a basic email extractor using the simple keyword search. All you need to do is to type in the keyword you want and the programme will perform the search based on that. You can also search websites’ URL in order to obtain email addresses of their users. The reason why you should purchase one with multiple functionality is quite obvious. It is like using one stone to give two birds at the same time. So, instead of purchasing two different software, you can buy one that come two the functions.


The installation process of all email extractors on the market are not the same. Some have very simple process and they can be installed within seconds but the revise is the case for some. Definitely, you would not want to sit down for a long time waiting for your email extractor to be installed on your laptop or PC. To avoid this ugly experience, find out what previous consumers are saying about the one you want to purchase in regard to its installation. Go for one that has high rating on ease-of-installation.

Is It Legal to Use Email Extractor?

This is a crucial question and it is essential that I address it properly in order to clear a number of misconceptions about email extractor. At the mention of the term email extractor, many people already have it at the back of their mind that it is something like spam tools or something designed for the sending of unsolicited emails in email marketing and consequently, it is not legal to use it. When viewed from one perspective, people in this camp may be right but when seen holistically, this view does not represent the entire truth. Put differently, the legality of email extractor depends on how you want to use the software or what you want to do with it. There are many ways of using the software legally or doing something not forbidden by any law with it. I have explained above the various ways the software can be used. For example, there is no easy way to get in contact with people who freely register on your email subscriber list other than installing an email extractor as it will help you to scan your files and storage disk for these email addresses. Besides, nobody will be angry with you if you include option to unsubscribe in your targeted email list. In other words, if you are going to use email extractor for your email marketing, it is advisable that you keep to the acceptable ethical standard or norm. You will only attract negative reactions or comments if you don’t keep to the acceptable ethical standard.

So, if you have a wrong conception about email extractor software, you should change and refrain from labeling them spam software. But if you are using it, avoid sending people junk mail or unsolicited email as this can put you into trouble.

What You Should Know about Email Extractor